Student Information Process
Application Processing
• Application Form completion
• Initial Students Suitability Assessment
• Documents Verification
• Conditional letter issued.
• Finance / Fee payment.
• Registration completed / Sponsor Letter Issued
Admission Assessment
Concerned staff member will ensure following papers are produced with the application.
• Valid passport copy
• Valid Visa copy (In case Of Local student)
• English language course certificate
• Relevant academic certificates
• Financial viability check and Original Documents Verification/Attestation
• The concerned staff member must check each and every document and match it with the original and should ensure that every copy provided matches with the original and must attest the document after ensuring as “Seen as Original”.
Compiling Students Record
Student files creating procedure should be followed.
• Store Photocopies into the folder.
• Fill up the checklist and Signing Off
• Sign off the periodic check-up table to indicate that the procedure is complete.
Application Form Completion
• Applicant must fill in the application form completely and sign it before the college can start processing the case.
• Concerned staff member must ensure that all the fields are filled in properly.
• Concerned staff member must ensure that the student has signed the relevant sections of the Application form.
• In case the application is submitted online then all the fields must be properly filled in including the Overseas Contact address, email address and phone number.
Finance / Fee payment
• Concerned staff member will ensure that the minimum admission fee as per the policy of the college is received and a receipt is issued to the applicant.
• Received cash is deposited into the bank or is given to the person responsible for the cash handling and records a confirmation on the cash register.
• Remaining amount must be filled into the fee instalment plan form and must be agreed to and signed by both the student and the concerned staff member.
Students Induction
Following steps must be taken for a comprehensive students’ induction on their first day at the college by the student affairs officer:
• Take initial information from the student about his UK residential address, own-contact no. contact no. of his close relative(s) or friend(s).
• Show student the college premises and make him aware of the fire/emergency exits, introduce him to in-charge of first aid and show him first aid box which is visibly displayed in the reception/administration room of the college.
• Show student the washrooms, cafeteria, computer laboratory, library, and class-rooms along with other relevant departments.
• Students should be given their timetables and (if possible, on the same day) a meeting should be arranged with the teacher(s) to explain the methods of learn-ing and teaching in the college and the basic requirements of the respective courses the students are enrolled to.
• The student must also be told about how to proceed with his National Insurance Number, Bank Account, and other things do to.
• A very impressive briefing must also be given to the students about how to be-come a responsible UK resident and what are their rights and duties as being international students in this country.
• Students must also be told by the administration about the traffic rules, and train routes towards and from the college to different places, especially student residences.
• Students must also be informed about the current policy of the college regard-ing the strict attendance regime.
• Student must be provided with his course outline and the examination dates.
• Students must also be given the national and college holiday plan.
• Every student must be provided with the upcoming semester timetables.
• A Student Handbook will be given to every student.
• An induction letter must be given to the student to sign and stored in the student file.